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Abstract Submission Software: What Is It & How Can It Revolutionize The Way You Manage Abstracts for Your Conference?

Written by: Grant Goldhar, Director Of Sales And Business Development

As professional research societies and conference organizers know, managing abstract submissions for a conference can be a daunting task. From collecting submissions to managing disclosures, the process is often time-consuming and complex. This is where X-CD’s abstract submission software, a powerful tool designed to streamline and simplify every step of abstract collection and management, proves highly useful.

In this blog post, we’ll explore what abstract submission management software is, how it can make your job easier, what to consider when choosing the right software, and why X-CD may be the best option for your needs.

What is Abstract Submission Software?

Abstract submission software is a specialized tool designed to help conference organizers collect abstracts and speaker proposals. This type of software is essential for ensuring a smooth, efficient, and professional conference planning experience. 

Abstract submission software goes beyond just collecting abstracts; it allows conference organizers to build customized submission forms to collect exactly the right data from their submitters on a single smart web form. Beyond this one submission form, there is also the ability to collect additional file uploads, i.e images, graphs, charts, scientific and mathematical characters and equations, including LaTex. The software also allows submitters to upload secondary files and data like disclosures, copyrights, full technical papers, PowerPoints, MP4 videos, e-posters and much more. 

How Will Abstract Submission Software Make Your Job Easier? 

Abstract submission software offers a variety of features that can significantly ease the burden of managing conference submissions. Here are some key benefits:

Centralized and Streamlined Administration

  • Collect and organize all abstracts and speaker proposals in one place.
  • Easily access and manage submission data from a centralized dashboard.

Routine Task Automation

  • Automate the submission process to save time and reduce errors.
  • Set up automated notifications for submitters.

Real-Time Tracking and Reporting

  • Monitor the status of submissions in real-time.
  • Generate detailed reports to keep track of progress and identify bottlenecks.

Simplified Communication

  • Facilitate clear and consistent communication between organizers and submitters
  • Use built-in messaging tools to send updates and notifications.

What to Consider When Choosing Abstract Submission Software

A circular infographic highlighting elements of "The Best Abstract Submission Software". The circle is divided into five segments, each with an icon and label: "User-Friendly," "Feature-Rich," "Integrates Seamlessly," "Highly Scalable," and "Ample Support."

Selecting the right abstract submission software is crucial for the success of your conference. Here are some factors to consider:

  • User-Friendly Interface: Ensure the software is intuitive and easy to use for both event organizers and submitters.
  • Functionality: Look for features that meet your specific needs and complexities, such as customizable submission forms and conditional display logic, robust backend administrative tools, and comprehensive reporting and communication capabilities. 
  • Integration: Choose software that integrates seamlessly with other technologies or services you use, such as your membership database, registration system, conference mobile app, badge printing solution, email marketing tools etc. 
  • Scalability: Make sure the software can handle the volume of submissions you expect, whether it’s 50 or 5000, and ideally, choose a system that can handle your conference not just today, but in the future. 
  • Support: Consider the level of customer support provided, including training resources and IT assistance.

What is the Best Abstract Submission Software?

Among the myriad options available, X-CD stands out as a leader in abstract submission software. Here’s why:

  • Experience: X-CD has been helping scientific and academic conferences manage their data, and grow their conferences for over two decades. 
  • Flexible and Configurable Submission: X-CD’s software offers fully customizable submission forms, review processes, and secondary data collection stages throughout the conference cycle 
  • Peer Review Management: X-CD’s abstract submission module integrates with a peer review module, allowing you to utilize advanced tools to assign submissions to reviewers and manage the peer review process, and allow topic track chairs to help through the review and scheduling processes, alleviating the organizers’ workloads
  • Comprehensive Speaker Management: From RSVP tracking to session logistics, X-CD allows you to manage every aspect of speaker participation through a centralized platform. 
  • Integrated Program Outputs: Our software allows you to share your final event agenda with attendees through a variety of customizable formats: conference mobile apps, conference proceedings archives, printed programs, digital session signage, online program websites, and virtual or hybrid conference sites.
  • Expert Support: Benefit from our dedicated, local, experienced IT support team, ready to assist with any issues, customizations or training.

Get Started with the Best Abstract Submission System

X-CD’s abstract submission software revolutionizes conference management by providing a centralized, efficient, and user-friendly solution for collecting and reviewing abstracts. By automating routine tasks, offering real-time tracking, and simplifying communication, our X-CD software makes the entire process smoother and more manageable.

When choosing abstract submission software, consider factors such as user-friendliness, functionality, integration, scalability, and support. With X-CD, you get all these benefits and more, making it the best choice for your conference needs.

Ready to transform the way you manage abstract submissions for your conference? Request a demo today and experience the difference for yourself.

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