Speaker Management Software
Treat Invited Speakers Like VIPs and Unburden Your Admin Team.
Trusted by Over 500 Conferences Annually in Over 30 Countries
Replace Cluttered Inboxes & Shared Folders with A Seamless Speaker Management Platform.
Speaker management doesn’t have to involve clunky systems and disjointed platforms. From extending personalized invitations to handpicked event speakers to gathering their presentation materials, disclosures, and copyrights, our speaker management solution streamlines every step in one easy-to-use interface. Plus, you can seamlessly schedule programs, make content accessible through a microsite, and ensure all data is neatly archived for your next event.
A Frictionless Experience for Speakers
Create a smooth and straightforward experience for your VIP speakers with a single user account and profile and a user-friendly, seamless interface.
Organized Data for Future Events
Maintain your speaker database for future conferences with cross-conference, multi-year functionality.
A Single System for Admin
No more headaches caused by disconnected systems. Empower your team with a single, unified platform designed for efficient and stress-free administration.
A Single System for Admin
No more headaches caused by disconnected systems. Empower your team with a single, unified platform designed for efficient and stress-free administration.
Reporting Made Simple
Gain quick insights with our advanced reporting features. Detailed reports are only ever a few clicks away (seriously!)
Reporting Made Simple
Gain quick insights with our advanced reporting features. Detailed reports are only ever a few clicks away (seriously!)
Evergreen Speaker Profiles
Speakers can easily manage and update their profile, including their headshot and bio, directly within the platform. Plus, the profiles persist across all events, year over year, so speakers never have to worry about re-entering their information.
It’s All Integrated
Experience the simplicity of integration as our conference speaker management software connects effortlessly with other event management modules like registration, peer review, and membership.
Submission Module
Alleviate the Burden of Speaker Submissions (For Presenters & Event Organizers).
Collect and manage all speaker data and files effortlessly, with seamless data flow and streamlined speaker communications. With X-CD, you not only simplify speaker management for your admin team but also offer a frictionless, white-glove experience for your conference’s most distinguished presenters.
- Speaker Profile & Bio Management Tools
- Disclosures, Copyrights, and Speaker Agreements
- Custom Disclosure/Conflict of Interest Form
- Disclosure Review System
- Customized Workflow of Data/Asset Collection (PPTs, Papers, Handouts Videos, etc.)
Need a Tool to Manage Abstracts, Too?
Collect abstracts and enable thorough peer review—all in the same seamless platform where you manage your speaker data.
Program Module
Simplify Agenda Building with Integrated Speaker Data.
Creating your conference agenda is simple when your speaker information flows seamlessly into the program module. This module is designed to help you build a conflict-free schedule for your conference and enables you to share that schedule with attendees via a dedicated program microsite.
- Session Builder with Drag & Drop Functionality
- Scheduling Conflict Management and Resolution Tools
- Session Room Logistics Management (AV, Decor, F&B, BEO’s)
- Public Microsite for Attendees to Access Online Program
- Speaker, Attendee, & Exhibitor Directories
Want to Automatically Set Up Presentations in the Right Session Room?
If you’re tired of overpaying AV companies to manage speaker-ready rooms, plug laptops into HDMI cords, or run around with USB sticks, we have a better solution. Learn how we can help you push PowerPoint presentations wirelessly (and Wifi-lessly) to their appropriate session rooms.
This Past Year…
454 Conferences
216,194 Speaker Bios
65,551 Presentations Scheduled
69,037 Speaker File Uploads
34,022 Disclosures / Speaker Forms
21,890 Scheduled Sessions
11,639 Powerpoints Collected
Case Studies
Success Stories From Conferences Around the World
It’s All Connected with X-CD
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Frequently Asked Questions
Is there a limit to the number of speakers I can manage?
No, there are no limits. The more you manage, the more time you will get back. As they say, the more the merrier.
Is there a limit to the number of files I can collect from my speakers?
No. Collect as much as you can/need. Ideally, anything coming from your speakers should come directly through the speaker management system. This way, you can easily report, communicate, convert, share, and export this data from one centralized place.
Can speakers upload speaker agreements?
Yes, speaker agreements are a core component of X-CD’s speaker management system. You can easily track, report, and communicate with speakers missing their forms or disclosures in a couple of quick clicks.
Can speakers upload financial disclosures?
Absolutely. Not only can they upload financial disclosures, but we offer the industry’s most comprehensive disclosure management system. It allows speakers to easily upload and manage their own disclosures and also allows conference organizers to keep track of, communicate with, report on, and even review disclosures.
Can speakers RSVP to their invites?
Yes—we offer an integrated RSVP module which allows speakers to let the organizers know if they will be able to attend and present in their allocated conference time slot.
Can speakers upload their own bios and headshots?
Of course! Not only that, but they should only have to do this one time, and their profile data will persist year-over-year across all of your events. Unless, of course, they need to update their bios or get a great new headshot taken, in which case they can update their profiles at any time.
Can speakers upload videos of speaker reels or promotions?
Yes! You can configure your data collection however you’d like. We offer the ability to collect MP4s or links to YouTube, Vimeo, or their own personal websites.
Can speakers get comped registration?
Absolutely. This is one of the benefits of an integrated speaker management and registration system. You can create “speaker rates,” which will dynamically display to your speakers on your registration form.
Request A Demo
Get A Personalized Demo Of Our Speaker Management Solutions
The best way to see how our speaker management tools can transform your conference planning is to see it in a demo. Book yours today!
X-CD provides the industry’s most robust suite of integrated software for academic associations and conferences. Manage all aspects of your complex membership and conference management processes though a single cohesive platform.
Contact Us
Locations
- Toronto, Ontario
- San Francisco, California
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