Abstract Management Software
Your unified platform for abstract collection, review, and program scheduling.
Trusted by Over 500 Conferences Annually in Over 30 Countries
Replace Manual Processes and Outdated Systems With A Platform that Does (& Streamlines) It All.
Managing abstract submission, peer review, and program building for your academic or scientific conferences shouldn’t be so complicated. X-CD’s conference abstract management software provides a seamless workflow on a centralized platform, ensuring academic integrity and leaving you more time to deliver an enriching event experience.
It’s All Integrated
Our platform offers a single, unified system for all your abstract management needs, eliminating the need for disjointed manual processes that waste time and cause errors.
Interfaces That Make Users & Admins Happy
Designed with intuition in mind, our user-friendly interfaces cater to submitters, reviewers, chairs, and event organizers, ensuring a frustration-free experience.
Easy to Deploy, Easy to Manage
Get up and running in no time with our straightforward setup, and enjoy effortless ongoing management with our comprehensive support and intuitive controls.
Easy to Deploy, Easy to Manage
Get up and running in no time with our straightforward setup, and enjoy effortless ongoing management with our comprehensive support and intuitive controls.
Reporting Made Simple
Generate insightful reports with just a few clicks (seriously!), providing you with the data you need to make informed decisions.
Reporting Made Simple
Generate insightful reports with just a few clicks (seriously!), providing you with the data you need to make informed decisions.
Effortless Communications
Leverage custom email templates to easily communicate with all of your submitters, authors, reviewers, and chairs without leaving the platform.
Cloud-Powered Flexibility
Leverage the convenience of cloud technology for any time, anywhere access to your abstract management platform and microsite.
Submission Module
Simplify & Streamline Abstract Collection.
Transform your submission process from a tangled web of emails and manual entries into a streamlined, cohesive workflow. With features like custom forms with conditional display logic and robust disclosure management, our abstract submission software is engineered to simplify the entire process.
- Custom Submission Forms with Conditional Display Logic
- Speaker Profile & Bio Management Tools
- Multi-Language Data Collection
- ADA Accessibility
- Disclosures, Copyrights, and Speaker Agreements
- Customized Workflow of Data/Asset Collection (PPTs, Papers, Handouts Videos, etc.)
- Integrated Payment Options
Need a Tool to Invite Handpicked Speakers & Manage Speaker Data, Too?
Extend personalized invitations to distinguished speakers and gather their presentation materials, disclosures, and copyrights—all in the same seamless platform where you manage abstracts.
Peer Review Module
Error-Proof Your Peer Review Process.
No more inefficient manual review processes prone to errors. Our peer review software streamlines the peer review process by making it easy to build and manage your reviewer pool on a central platform. It also ensures the integrity of your conference’s content with functionality that automatically assigns submissions to qualified reviewers.
- Reviewer Invitations
- Reviewer Sign-up Forms with Preferred Topic Selection
- Reviewer Pool for Automatic Peer Review Assignments
- Reviewer Assignment Notifications
- Track Chair Module
Program Module
Turn Approved Submissions Into a Dynamic Program With a Simple Drag & Drop.
The complex task of organizing your event agenda doesn’t have to be so… complex. With X-CD’s program module, it can be a smooth, effortless process. Features like intuitive drag-and-drop functionality make it easy to turn accepted submissions into a cohesive program. Plus, a dedicated program microsite enhances attendee engagement.
- Session Builder with Drag & Drop Functionality
- Scheduling Conflict Management and Resolution Tools
- Session Room Logistics Management (AV, Decor, F&B, BEO’s)
- Public Microsite for Attendees to Access Online Program
- Speaker, Attendee, & Exhibitor Directories
This Past Year…
453 Abstract Collection Sites
103,365 Submissions Collected
65,551 Presentations Scheduled
104,900 Peer Reviews Completed
21,890 Scheduled Sessions
320,689 Authors & Co-Authors
34,022 Disclosures/Speaker Forms
No Need to Rebuild Your Mobile App!
By virtue of building your program and using the included program scheduling tools, your mobile app has practically built itself.
Learn how X-CD makes it simple to build a custom-branded mobile app for your conference.
Case Studies
Success Stories From Conferences Around the World
It’s All Connected with X-CD
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Frequently Asked Questions
How customizable are the submission and review forms?
Extremely. You have all of the tools at your fingertips to build, edit, and tweak all of the forms in your X-CD system. You can build forms with conditional (if; then) display logic, or control field displays by groups, (i.e. members, speakers, exhibitors, etc.). Even though you can build your forms, when you start with X-CD, we will do all of your form building for you to make sure it’s done perfectly the first time. We like to measure twice for you, so you can cut once.
Can I collect more than one type of submission?
Yes. You can collect abstracts, papers, disclosures, copyrights, handouts, PowerPoints, ePosters, videos, and much more. Not only can you collect various types of data from speakers or submitters, but you can also run parallel calls if you need (i.e. a call for sessions first, then a call for abstracts, while running a call for symposia, colloquia, roundtables, panels, etc.)
How does the software facilitate communication between authors, reviewers, and conference organizers?
With intuitive and integrated communication tools, it has never been easier for conference organizers to communicate with authors, co-authors, reviewers, chairs, and more. Our robust sets of integrated [Hotkeys] and email templates allow you to create hyper-personalized and branded emails to all of your stakeholders—and do it quickly and easily.
Do you support multi-level submissions like sessions, panels, symposiums, or roundtables?
Absolutely! We refer to these types of submissions as “Parent-Child” submissions. The initial submitter is the one submitting the “Parent” (i.e. the Session/Panel proposal). They are then able to fill out the parent form and add “Children” (i.e. presenters or panelists) to their “Parent” submission. The children are notified, and can log in to further manage their own individual presentations. The entire “Family” can then be assigned to reviewers to review in its entirety, and if accepted, the whole family can be scheduled in the program and converted to a session.
Is there support for importing and exporting data to and from the system?
Lots. We offer a huge assortment of import templates for various purposes. Ideally, you will use X-CD for all of your data collection to avoid the need for imports, but we understand that situations arise, and imports can be a huge time saver. Our “Session Import” is incredibly powerful, and allows you to import nearly everything you might imagine to get all your conference program data into the system. Think presentation title, abstract body, track/topics, session title, presentation order, session chairs, moderators, continuing education credit hours and types, presentation start/end times, session start/end times, day, room, and the list goes on….
What types of reports can the software generate?
Hundreds of canned reports that are actually easy to access and pull. Most of the reports as well allow for customization too. Find the report you are looking for, and then choose which fields you want to customize your report. If it’s a report you are going to want to come back to, you can favorite it, share it, and save a personalized URL for the report, so you can pull it in real-time, from anywhere you need.
How well does the software scale for conferences of different sizes?
Perfectly. Whether you are running a conference with 1 room, and 30 speakers (we work with tons of conferences of this size), or a large congress with 50+ rooms and thousands of speakers, our system will scale based on your needs. Our server infrastructure is ready for crunch time i.e the last couple of hours before your abstract deadline 🙂.
What type of support is included?
We offer various levels of support based on your needs. Even our most basic (included) level of support we think (and hear) is better than most. All of our software includes personalized onboarding by one of our highly experienced support staff. We will set up your system, including the build-out of all of your conference forms, including conditional display logic, site setup, branding, and recorded training for you and your team.
We do our best to always respond to customer support tickets and requests on the same day they are submitted—often within an hour or less. All of our support is provided by in-house X-CD staff and nothing is outsourced or automated.
Does X-CD integrate with any other software vendors?
Although we offer the industry’s most robust and all-encompassing suite of conference and association management solutions, we do integrate with other vendors. We can integrate with 3rd party Association Management systems like iMIS, Nimble, NetForum, Personify, Impexium, Aptify, Fonteva, YourMembership, and others. Our system also integrates with WordPress, Salesforce, Mailchimp, Google Scholar, Feathr, IEEE, iThenticate, and Xplore.
Request A Demo
Get A Personalized Demo Of Our Abstract Management Solutions
The best way to see how our abstract management system can transform your conference planning is to see it in a demo. Book yours today!
X-CD provides the industry’s most robust suite of integrated software for academic associations and conferences. Manage all aspects of your complex membership and conference management processes though a single cohesive platform.
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Locations
- Toronto, Ontario
- San Francisco, California
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