E-BOOK
Make CME Documentation Easier to Manage, Find, and Defend
Learn how to close documentation gaps, strengthen your evidence trail, and build CME records your team can retrieve with confidence.
E-BOOK
Learn how to close documentation gaps, strengthen your evidence trail, and build CME records your team can retrieve with confidence.
When someone asks for proof of attendance, credit claims, certificates, or post-event corrections, can your team find the record?
Can You Prove It? is a practical operational guide for medical conference teams in the U.S. and Canada. It helps CME and CPD teams think through the documentation layer behind accredited education, so records are easier to manage while the work is happening and easier to defend when questions come up later.
WHO THIS E-BOOK IS FOR
You’ll find this e-Book useful if you are:
If your team has ever had to rebuild an activity record from inboxes, spreadsheets, and memory, Can You Prove It? is for you.
WHY THIS E-BOOK MATTERS
Most documentation problems come from small gaps that accumulate across the activity lifecycle:
Your team may have followed the right process, but if the supporting evidence is scattered, inconsistent, or hard to retrieve, it becomes difficult to defend what happened.
This guide shows how to close those gaps and build a documentation process that is easier to manage, find, and defend.
TABLE OF CONTENTS
01
This Is Not a Guide to Getting Accredited
01
02
What CME Teams Actually Need to Prove
08
03
Build the CME Activity File
04
Where CME Documentation Breaks
30
05
Match the Level of Proof to the Level of Risk
36
06
Build the Evidence Trail Before the Conference
45
07
Track Changes, Corrections, and Exceptions
51
Close the Loop After the Activity
58
The 30-Minute Documentation Stress Test
66
Less Doubt, Not More Documentation
71
WHAT YOU WON'T FIND INSIDE THIS E-BOOK
Accreditation requirements still come from ACCME, the Royal College, CFPC, provincial bodies, and your own advisors. This e-book helps your team organize the operational evidence behind those requirements.
Documentation needs change based on activity size, format, complexity, and risk. This e-book helps your team scale the evidence trail instead of treating every activity the same way.
The goal is not to create extra administrative work or unnecessary records. This e-book helps your team manage, find, and explain the documentation already being created.
A stronger process can work across spreadsheets, shared drives, registration platforms, or purpose-built software. This e-book helps your team apply documentation principles in the systems you already use.
X-CD helps medical conference teams keep registration, session management, attendance tracking, evaluations, credit claiming, certificates, and reporting connected, so teams can manage the evidence trail as work happens rather than reconstructing it after the event.
Can You Prove It? is an operational guide to CME and CPD documentation: the day-to-day records, handoffs, approvals, exports, and corrections your team relies on when someone asks for proof of attendance, credit, certificates, or changes. It focuses on making evidence easier to manage during the activity and easier to defend afterward.
No, Can You Prove It? does not interpret ACCME, Royal College, CFPC, or provincial requirements. Your accrediting body, compliance team, and legal advisors remain the authority on what your activity must satisfy. This guide covers the operational documentation layer that sits underneath those requirements.
Yes. The accreditation frameworks differ, but the operational documentation risks are largely the same in both countries. Can You Prove It? flags U.S. and Canadian considerations throughout.
No. The principles of Can You Prove It? apply whether your team works in spreadsheets and shared drives or a connected conference management system. The guide is about structure and process, not any specific tool.
Yes. Can You Prove It? covers the specific documentation questions hybrid, virtual, and on-demand formats introduce, including what counts as attendance and how to capture platform data before access expires.
Get the records your team can find, follow, and defend, no matter who is asking or when.
